SECTION 1 – EXECUTIVE SUMMARY.

GENERAL

This report covers the status of the Eatonville High School Modernization and Additions project as of June 21, 2007.

Summary of critical milestones of project schedule is as follows:
                               
                                                                                                                        Date:
Notice of Intent to Award Contract for EMS/EHS Portables                            6/19/07
Planning Commission Hearing for EHS Conditional Use Permit                         6/20/07
Preconstruction Meeting with REP Electric for EMS/EHS Portables                 6/22/07
Prebid Conference with Moving Companies                                                     6/26/07
Coordination Meeting with Town Officials, District, and Design
Team                                                                                                               6/26/07
Anticipated Notice to Proceed for EMS/EHS Portables                                   6/26/07
Recommendation of Approval of Developer Agreement with Town of
Eatonville                                                                                                        6/27/07
Constructibility Presentation to Nixon Consulting                                             6/29/07
Completion of SEPA MDNS Comment Period                                               7/5/07
Completion of Developer Agreement between the Town and District               7/9/07
Bids Due for Moving Services                                                                         7/10/07
Submit D5 Forms to OSPI for EHS Modernization and Additions                   7/10/07
Obtain Permit Approval from Town for EHS Modernization and
Additions                                                                                                        7/13/07
Substantial Completion of EMS/EHS Portables                                               8/17/07
Anticipated Occupancy of EMS/EHS Portables                                              8/27/07
EHS Modernization and Additions Bid Opening                                              9/27/07
Recommendation of EHS Modernization and Additions Bid Award
(at Board Meeting)                                                                                        10/10/07
Notice to Proceed with Construction to General Contractor                           10/11/07
                   

DESIGN

Construction Documents are near completion. A series of meetings have taken place with departments to confirm design intents such as technology infrastructure and casework layout for classrooms, administration areas, athletic and PE areas, and performing arts areas. The design team is finalizing a list of alternate bids to present to the District for approval and incorporation into the bid documents. A meeting with Dan Dawkins will be scheduled to review the specifications to assure that the materials specified meet the quality standards of the District. Meetings with Rainier Connect have occurred to finalize upgrades to the telephone systems.

Permit submittal is in to the Town of Eatonville for the Temporary Housing of EHS at the EMS portables.

SECTION 2 – CRITICAL ISSUES

Critical issues are defined as issues that have had or may likely have an impact on project cost, schedule or quality.  The following is a list of issues considered critical as of June 21, 2007:

1.    Conditional Use Permits and SEPA Comments by Town of Eatonville Planner Nick Bond.

UPDATE: A series of meetings and discussions have taken place to resolve issues regarding mitigation requirements pertaining to the high school conditional use permit. The Planning Commission and District have agreed to the terms of a “Developer Agreement” that will go to the Town Council and School District Board of Directors for consideration of approval in the next couple of weeks. Below is a brief summary of the terms of the agreement:

1.    The new construction on the High School Site shall be no higher than the tallest existing structure on the High School Site.

2.    The maximum site coverage of the High School Project on the High Site shall not exceed 50 percent.

3.    The District shall contribute the sum of Two Thousand Five Hundred No/100 Dollars ($2,500) for mitigation of traffic impacts at the intersection of Washington and Center Street. The monies shall be held in reserve in the District’s Capital Projects account and shall be dispersed
to the Town upon the occurrence of the following three events:

i.    Issuance of a traffic signal permit by WSDOT.
ii.   Approval of engineering plans for design of the signal by WSDOT.
iii.  Mutual execution of a Developer’s Agreement between WSDOT and the Town.

4.    The District will remove 9 of the 12 portables at EMS for housing of the interim high school and will replace three aged existing portables with 3 purchased portables (electrical connection for the portables at their permanent location shall be in underground conduit in compliance with the Town’s Municipal Code). The District shall restore the site where the temporary portables were located.

5.    The District shall install portable restroom facilities if the currently planned restrooms do not meet the student demand for restrooms.

6.    The District shall tender the sum of Twelve Thousand and No/100 Dollars ($12,000) for the upgrade of the Town’s sewer lift station. The Town agrees to have sufficient lift station capacity no later than the first day of the 2007-2008 school year.

7.    The District agrees to configure the LeMay parking Lot in order to obtain 81 stalls for high school students and provide striping, gravel, wheel stops and flow-guard filters to existing catch basins. The District further agrees to maintain the lot in good condition, pick up any trash and empty trash receptacles weekly. The District will provide crossing guards during arrival and dismissal times at the intersection of Washington and Carter.

8.    The District shall seek to obtain a Conditional Use Permit for the six (6) parcels adjacent to the high school (south of Lynch) by the time of final completion of the High School Project. The Town shall not withhold final occupancy permit for the High School Project arising from or related
to the terms of the agreement.

SECTION 3 – SCHEDULE

EMS/EHS Portables

The Notice to Proceed with Construction is anticipated to be issued June 26, 2007 with mobilization by the Contractor occurring immediately. The date for substantial completion is August 17, 2007. The anticipated date for occupancy is August 27, 2007.

EHS Modernization and Additions

The Notice to Proceed for Construction is anticipated to be issued Mid-October with mobilization by the Contractor occurring immediately. The anticipated construction period is 20-22 months with the date for substantial completion occurring Mid-Summer 2009.

SECTION 4 – COST REPORT

EMS/EHS Portables

Notice of Intent to Award has been issued to the apparent low bidder, REP Electric. Bid Award is in the amount of Six Hundred Thousand Fifteen and No/100 Dollars. No Change Orders have been issued on this project to date.

EHS Modernization and Additions

This section will be updated once the project is bid and contracted. The contract amount and approved change orders will be in this section.

SECTION 5 – CONSTRUCTION REPORT/CURRENT MONTH ACTIVITIES

This section will be updated once construction begins

SECTION 6 – LOOK AHEAD

Summary of the notable activities planned for the next period.

?    Start of Construction for EMS/EHS Portables

?    Moving Services Bid Opening

?    Constructibility Review of EHS Modernization and Additions

?    Coordination Meeting with Town Officials

?    Moving of EHS to Interim EHS Campus

?    Final Inspections for EMS/EHS Portables


SECTION 7 – PHOTOS

This section will be updated once construction starts and will show monthly progress.