CALL TO ORDER/FLAG SALUTE

President Kirk Heinz called the meeting to order at 7:00 pm in the Eatonville Elementary School (EES).  Also in attendance were, Mr. Bruce Lachney, Mr. Tim Patterson, Mr. Robert Miller, Mr. Robert Homan, Superintendent Raymond Arment, HR/Business Manager Cathy Bryant, Sean Andrasick, Student Representative (SR) and Ms. Debi Hamilton, Recording Secretary.  Administrators present were Mr. Dan Dawkins, Mrs. Diane Heersink, Mr. David Jacobson, Mr. Ken Andersen and Mr. Garth Steedman.

President Heinz invited EES student Alyssa Ricketts to lead the flag salute.

EATONVILLE ELEMENTARY FIRST GRADE STUDENTS THANKSGIVING POEM

FIFTH GRADE CAMP REVIEW

BREAK FOR REFRESHMENT

CONSENT AGENDA

First grade students from Mrs. Collins, Mrs. Heinzig and Ms. West’s classes recited a Thanksgiving poem to the board.  The board thanked the students and parents for coming to the meeting.

Mrs. Van Cleve, Mrs. Ames and Mrs. Ricketts gave a presentation on the fifth grade camp experience at Camp Coleman.  While attending Camp Coleman on the peninsula the students worked on problem solving and worked in groups to enhance their bonding experience. The YMCA staff at Camp Coleman taught the classes. The pictures were enjoyed by all.  The staff has observed a carryover from the lessons learned in camp.  They see better listening skills and an increase in looking for the positive in each person from the students.

President Heinz declared a 3 minutes break to partake of the 
refreshments that Eatonville Elementary provided at 8:29 pm.  The meeting reconvened at 8:32pm.

The Consent Agenda was presented to the board for approval. Mr. Miller made a motion to accept the consent agenda. A second was made and the motion carried. Item 4-D, Form SPI 1497, Minimum Basic Education Requirement Compliance Form SPI 1497, of the consent agenda was approved by Superintendent Arment and President Kirk Heinz on November 2, 2006.

A.   Consider Classified Human Resources Recommendations:

1.   Consider resignation of Stacy Lanier, EMS-Teacher Assistant (6 Hours per day), effective 11-10-06.

2.   Consider resignation of Stacy Lanier, Support Services Assistant (2 hours per day), effective 11-10-06.

B.   Consider Certificated Human Resources Recommendations:

1.   Consider leave of absence request for Jessica Morrish,

EMS-Health Teacher, effective (tentative) February 2, 2007- early June, 2007.

C.   Consider Extra-Curricular Appointment Recommendations:

1.   Consider leave of absence request for Chris Hunke, EHS-Asst.Basketball Coach, 2006-2007 Season.

2.   Consider appointment of Cerena Laurance, EMS-Asst. Baseball Coach (Boys)  02/01/2007 through 03/26/2007.

3.   Consider appointment of Rick Haughee, Pep Band, five days (partial season).

4.   Consider 5 days leave of absence for Sue Danielson, Pep Band.

D.         Form SPI 1497, Minimum Basic Education Requirement Compliance.

HEARING OF INDIVIDUAL/GROUPS

There were no individuals or groups to address the board.

NEW BUSINESS

Policy 4260 and 4260P, Use of Facilities, Review

 First Reading

Policy 2410 and 2410P Graduation Requirements Review, First Reading

Policy 3240 and 3241P Classroom Management, Corrective Actions or Punishment Review,

First Reading

The board reviewed Policy 4260 and 4260P at the request of Mr. Homan.  There was discussion on the costs and charges.  There was some question of how we came up with charging other districts for our pool use. Mr. Dawkins explained that Bethel High School makes an estimate on the days that the pool will be used each year by their swim team.  We charge them based on that estimate upfront.  They often do not use 40% of those days. We do not give them a refund.  Mr. Dawkins feels the costs even out. The board expressed they would like to see charges that cover our costs of lights, garbage, toilet paper, paper towels etc.  There was discussion.  EYSA came up in the conversation. EYSA uses our facilities but also gives much service and donates countless hours to maintaining our fields and facilities. The board would like more information on what other schools with pools charge other schools to use their facilities.  More to come.

The first reading of Policies 2410 and 2410P were presented to the board. There was discussion on wording and clarity of the policy.  There were some changes made. There were questions on the liability of the work base program.  This policy will be presented at the next board meeting for a second reading.

Mr. Steedman, Principal of Eatonville High School, presented the board a handout from the last exceptional misconduct committee meeting and explained the process the Exceptional Misconduct Policy Committee goes through on an annual basis.  The committee is apprised of parents, teachers and administrators.  These changes to the policies are presented to the board on an annual basis for approval.

Supt. Arment read a letter in response to the Dispatch article on suspensions. 

There was interactive discussion with the board, administrators and parents in the audience. One of the ideas brought up by one of the board members was to have the parents pay for their own students in school suspension.

The board asked the administrators what tools they needed to help make their jobs easier in regards to discipline issues.

The administrators’ responded with pay for after school and /or in school suspension.  Mr. Steedman asked that the parents pay for in school suspension, not be an option as many parents would/could not pay and then they would have the additional bookkeeping of trying to collect from those parents that did not pay. 

Mrs. Heersink commented, “The teachers and administrators try to do all that they can to keep a student in school before we resort to suspension.  She extended her appreciation to the board for the support given on their professional opinions.  Mr. Andersen and Mr. Jacobson also offered their input.

The direction from the board was to research in school suspension (ISS) costs and facilities to accommodate ISS.  The board thanked the administrators for their input and asked them to continue bringing their ideas to the board.  The administrators will be working on these items in an upcoming cabinet meeting.

UNFINISHED BUSINESS

There was no unfinished business.

BOARD DISCUSSION

SUPERINTENDENT’S COMMENTS

President Heinz commented on how good the EES building looks.  He realizes there is a lot of work that goes into the upkeep of a school building and the extra work from the teachers that goes into the art and displays that are all over the school. He extended his “Thank You” for the hospitality

Sean Andrascik thanked Mrs. Heersink and EES for the hospitality and commented that he hopes the board will continue to support 5^th grade camp.  He also commented that he hopes the district will continue to work with EYSA on the facilities as they are committed to helping with our facilities and fields.  The EHS ASB was hoping for a small power point presentation at one of their meetings. The student body would like to see the ideas on the new addition and student commons.

Mr. Lachney also extended his appreciation of the Eatonville School District staff that was present at the board meeting. He realizes that it is late and they have to be at school early. He appreciates their guidance, as the board often has to balance budget, policy and phone calls from parents.

Mr. Jeffries from The Dispatch was present and commented to the board and administrators that he had been in Eatonville five and a half years and he continually sees things get better (at the School District) all the time. He sees a climate that you can ask questions and do it in a respectful way. He stated that comments and questions are considered and feels it is such a great system.  He expressed his respect for the teachers, administrators and school board and feels all of those components work very well together and voiced (because of those components) “things will only get better”.

Superintendent Arment commented on the following items:

EYSA has shown tremendous community support of the Eatonville schools. He feels the support they have given the district and community more than offsets the utilities/facilities that are used.

SKYWARD was updated for the board by Mr. Andersen, Eatonville Middle School Principal. The parent access component of Skyward is up and running. There will be a staff meeting tomorrow morning on what is available on parent access.  They will be doing a pilot program on the grade book piece.  He feels the grade book piece will go live 2^nd semester. The board had some question on how to access Skyward.

FOOTBALL FIELD. Supt. Arment is still working on that issue with architects. To be continued.

EQUESTRIAN CLUB. Has not addressed yet. To be continued.

OVERSITE COMMITTEE will be getting together soon.  He thanked the board for their endorsements.

COST OF CONVERSION TO A PAPERLESS SYSTEM.  Has not addressed yet. To be continued.

EXECUTIVE SESSION

ADJOURNMENT

President Heinz announced that there would be a five minutes break at

10:02 pm and that the board would be going into an executive session to discuss contracts for approximately 20 minutes. He announced that there would be no action taken.  Mr. Heinz came out of executive session at

10:30 pm to announce that the board would continue the executive session for another 45 minutes.

President Heinz adjourned the executive session and immediately adjourned the work study meeting at 11:10 pm

CALL TO ORDER/FLAG SALUTE

President Kirk Heinz called the meeting to order @ 7:02 pm.  Also present were, Mr. Bob Homan, Mr. Tim Patterson, Mr. Bruce Lachney, Mr. Robert Miller, Superintendent Ray Arment, Sean Andrascik Student Representative (SR), Ms. Cathy Bryant, HR/Business Manager and Ms. Debi Hamilton, Recording Secretary. President Heinz led the flag salute.

CONSTRUCTION REPORT

Resolution 510

Resolution 511

Contract between Olympic Associates and Eatonville School District

C1 and C2

CONSENT AGENDA

Approved

D. Extra-Curricular Assignments

HEARING OF INDIVIDUAL/GROUPS

Resolution 510, a resolution to modernize and add on to the existing Eatonville High School and to receive state match construction funds, and Resolution 511, a resolution to modernize and add on to the existing Eatonville High School and to approve the schematic design for the Eatonville High School modernization and additions project, were presented to the board per requirements of the state.  Mr. Miller made motion to accept Resolution 510 and 511.  There was a second to the motion.  There was further discussion. Erickson McGovern talked about the state requirements.  He explained that the drawings are a starting point.  More detail will be added, as they get further into the process.  Erickson McGovern presented schematic drawings of the new addition of the high school on a power point presentation.  It showed the outside of the buildings and the new entries.  The exterior blending of new and existing.  The visual presented the new student commons from within and the different angles, along with the proposed roof system. There were questions and interactive discussion.

President Heinz asked if there was any further discussion. There were questions.  President Heinz asked for a vote on the motion.  The motion on the floor carried.

Superintendent Arment briefed the board on the contract for the value analysis engineering. This is a requirement for construction. There was interactive discussion.  Mr. Patterson made a motion to accept the contract between Olympic Associates and Eatonville School District as submitted.  There was a second to the motion and the motion carried.

Mr. Patterson had some questions and discussion on some of the agenda items.  The following was pulled from the consent agenda for discussion.  C-1, C-2 and all of D.

Mr. Miller made a motion to approve the consent agenda minus C-1 C-2 and D.  There was a second on the motion.  Motion carried.

A.            Approval of Meeting Minutes

1.   Work Study Meeting, October 11, 2006

                    2.    Business Meeting, September 27,2006  

B.            Classified Human Resources Hires

    1.   Leave of absence request for Julie Jones, Bus Driver
          effective 10/16/2006.

    2.   Resignation of Kathy Ray, WES-Asst. Custodian,
          effective 10/13/2006.

    3.   Employment of Tami Gebhardt, WES-Teacher Asst.
          effective 10/26/06.

    4.   Employment of Carrie Johnson, WES-Asst. Custodian, 
          effective 10/26/06.

C.            Certificated Human Resources Hires

3.                    Employment of Patricia Shelton, EMS-After School  Detention  
            Supervisor, effective 10/26/06.

D.            Extra Curricular Assignments

E.      Financial

 1.    September 2006 Payroll , $1,146,442.90

 2.    October 2006 General Ledger Fund Vouchers,$256,316.24

 3.    August 2006 General Ledger Accruals, $1,955.58

 4.    October 2006 Transportation Fund, $94,984.64

 5.    October 2006 Capital Project Vouchers, $69,573.65

 6.    October 2006 ASB Vouchers, $35,875.23

 7.    August 2006 ASB Accruals, $2,430.00

8.         September Financial Report

C1 Consider employment of Lisa Upchurch, EMS-.400FTE Math/Science Teacher, effective 09/29/2006. (Additional Assignment, .900 Total FTE).

There was a question on the FTE and how Ms. Upchurch was splitting her duties.  Superintendent Arment clarified the positions and how they came up with the total FTE.

C2.  Consider Employment of Jill Touse, CC-.500 FTE, 4^th Gr. Teacher, effective 10/26/2006.

The board questioned on how the position came about when there was 11 4^th grade students at CC.  Mr. Jacobson explained that they qualified for a .80 FTE 4^th grade teacher but decided to accept a .50 FTE.

There were questions on how the buildings decide what they are going to use their 10 stipends.  There was a specific question about the TAP stipend. Ms. Bryant explained that the TAP stipend is a mentor program for new teachers.  Ms. Bryant explained that each building receives 10 stipends to use as each building sees fit.  Additional stipends come from other sources such as grants and building budgets.  There was a question on the Computer Troubleshooters’ stipends for the high school.  Why does the high school have two stipend positions?  Mr. Steedman answered that one was for Mac’s and one was for PC’s.  There was interactive discussion.  Mr. Patterson made a motion to approve items C1, C2 and D.  There was a second. The motion carried. 

Mr. Steve Collins was signed up to address the board about discipline in the high school.  He presented five of the school board members with notebooks that had information about discipline and suspensions.  Mr. Lachney paraphrased what Mr. Collins was asking as.

1. See if the discipline policy complies with the WAC’s.
2. If it does, look to see if there is a better alternative. Review the policy
3. Look at the appeal process in the whole policy matter.

Mr. Lachney asked if there was anything that he missed.  Mr. Collins stated. “I don’t think you missed anything.”  Then Mr. Collins added that the schools should look at their stipends and how they are being used. He suggested that one of them be used for in school suspension for minor infractions.

It was suggested that this be put on a future work study.

The board thanked Mr. Collins for bringing the information to the board in an organized manner.  This topic will be on a future work-study.

NEW BUSINESS

Westinghouse Science Presentation by Mr. Lachney

Mr. Lachney presented the board with information on a competition science program. Some of the items Mr. Lachney brought forth.

1) Find out if the district wants to commit to the program with;

      Funding

      Staffing

      Facilities

2) Start small then build year by year.

3) Funding needs to be a line item for the future levy funding.

4) Form a team

He would like to know if the board wants this in the schools and if so he will present more detail.

These was interactive discussion.  There was a concenus of the board to have more information.  Mr. Lachney would like to have an assessment from the students for their interest in such a science competition.

UNFINISHED BUSINESS

BOARD DISCUSSION

There was no unfinished business.

Mr. Homan has some questions about the elementary ed-spec process. Superintendent Arment explained the process to him.  Mr. Patterson added to the discussion with the area’s of concern at CC.  Those items of concern given by Superintendent Arment were:

Checking the structure of the play shed

Bathroom plumbing and plumbing in the roof.

Kitchen windows and fixtures.

Roof

Some exterior touch up. (Paint)

There was a discussion about impact fee’s and the use of them.  Superintendent Arment suggested to the board that impact fee’s be used for Columbia Crest

Addition of property

Potential inflation costs

Ms. Bryant answered questions from the board on the use of impact fees.

Sean Andrascik complimented Mr. Collins on bringing the discipline issue to the board. Mr. Lachney’s Science presentation was exciting.

Mr. Patterson commended Mr. Collins on his time and effort to present the information in an organized manner. He hopes we can look at the policies. He suggested the board and district be open and good listeners to the non-professionals that bring these ideas to us. He is asking that respect be shown to the individuals and the process that brings these issues to the front.

Mr. Miller also extended his thanks to Mr. Collins and to Mr. Lachney for their input.  He feels it would be good to bring the sciences and arts to the community in a special way.  This sounds like a start.

Mr. Lachney asked for an update on Skyward.  Superintendent Arment put the Skyward issue at the middle school on the ESD 06-07 goals.  The school is working on the passwords.  Mr. Lachney wants to know the timeline of getting Skyward up and running at the middle school.  He had a question on the held back building funds and wanted to know when those would be released.  Ms. Bryant stated that they would be released in February or March when the state does its adjustment.  He wanted to know the percentage of students taking the PSAT.  It was not known at the time.  Mr. Steedman will get that information to Mr. Lachney.   After talking with some of the staff, Mr. Lachney does not think the staff has a good feel of the budget. He suggested that Ms. Bryant and a board member do a road show.  Superintendent Arment stated that the district is already in the process of building that type of presentation to be taken to the building staff.

Mr. Homan extended his thanks to Mr. Collins on the presentation and information.  He stated that we are in a customer service business. He extended his appreciation of Mr. Lachney’s science presentation. It seems like a great program.  Mr. Homan also extended a “Welcome Back” to Mr. Miller.

Mr. Homan updated the board on that last EC4 meeting with the following: 

*Supt. Arment gave an EC4 budget presentation. Middle school C teams were one of the items that were looked at to possibly cut. Discussion brought forth other points such as pay to play, lack of competition for the C teams, intramural teams, and lack of facilities to support the intramural teams. The middle school athletic director and coaches along with Mr. Jacobson, Superintendent Intern, will be looking into this further.

* The request for a new cross-country team was brought forward. Since funding is an issue at this time to start a cross-country team, it was decided that Mr. Garland, HS Athletic Director, will be looking into a co-op with Graham/ Kapowsin HS for Sean Andrascik to compete.

*Permanent Athletic Recognition is still being working on as the Ed Spec process is completed. More to come in the future.

*Coaches Handbook, which is a working document, was presented to the EC4 committee.  Mr. Garland did a great job on the handbook.

*FB field @ HS is in bad shape. Superintendent Arment will be working with landscape architects for suggestions on how to improve the irrigation problem.

*Athletic Trainers were discussed.  The school district needs to visit this at levy time for funding.

Mr. Homan also brought up the following items. 

Equestrian club was discussed at the board retreat.  What is the status on that with Risk Management?

ISS rooms.

Oversight committee. Has recommendation. (will pass on to Ms. Hamilton)

High school graduation requirements.  Will be done at next work-study.

Paperless system.  Have we any more information and costs?

Mr. Heinz commented on the following.

He is on the downtown revitalization committee. Elected as president of that board. He is looking forward to being a liaison for the district and the town.

Mr. Homan asked the board for consensus to go as a School Board member to Pierce County Parks, Roger Busch and John Landenberg to acquire grant funding for the HS pool.  The board gave him permission to present himself as a school board member for informational purposes.

Mr. Lachney stated that he feels that container’s should not be moved until Supt. Arment has spoken with Mayor Smallwood.

SUPERINTENDENT’S COMMENTS

Superintendent Arment spoke to the board on the follo